Limited People

Problem

Not all people in a building should have access to Senbee features, but we still need them represented for structure, ownership, and notes.

Description

Introduce a new “Limited People” type. Limited People can be created and assigned to a company and other dimensions, with name fields and internal notes. Limited People cannot log into MySenbee and cannot use Senbee functionality such as meeting booking, communication, newsletters, etc.

Key behavior

• Can be assigned: company + other dimensions

• Can store: name + notes

• Cannot: log in, use MySenbee, meeting booking, communication, newsletters, etc.

Upgrade and downgrade rule

• Upgrade: Limited People can be upgraded to normal People by adding an email address.

• No downgrade (default): Normal People cannot be downgraded back to Limited People, because external integrations typically depend on the email address as a stable identifier.

Migration window (temporary exception)

• We can open a time-limited migration window where downgrading People to Limited People is allowed during an agreed period.

• This is feasible now because external integrations are not yet opened up, later this becomes risky.

Acceptance criteria

• Admin can create Limited People with company, dimensions, name, notes.

• Limited People cannot authenticate or access MySenbee.

• UI clearly distinguishes Limited People from People.

• Upgrading requires entering email and converts the record to normal People.

• Downgrade is blocked by default.

• Feature flag or time-bounded configuration enables migration-window downgrade.