Understanding Collections
Collections let you define custom datasets inside Senbee and connect them to people, facilities, and other entities. They act as flexible containers for any type of structured information—think of them as your own tailor-made databases within the platform.
Written By Tristan White
Last updated 5 months ago
What Is a Collection?
A Collection is a set of records you design from scratch.
Each record follows the field structure you create (text, number, date, relation, etc.), so you can store exactly the information you need.
Examples of data you can model:
Key inventory linked to specific users and rooms
Server and IP addresses tied to vendors or departments
Equipment logs or maintenance schedules
Why Use Collections
Flexibility: Capture data that doesn’t fit into built-in modules like People or Dimensions.
Relationships: Create relations to connect your custom records to users, rooms, vendors, or other collections.
Consistency: Enforce required fields, unique values, and validation to keep your data clean.
Common Use Cases
Keys – Track keys and who holds them. Link each key to the person and the room or building it unlocks.
Cloud Servers & IPs – Manage servers, IP addresses, and their associated vendors or departments.
Equipment & Assets – Store equipment details, assign to locations, and link to maintenance teams.
Custom Logs – Anything else your organization needs to track, from event registrations to special project data.
How Collections Fit Into Senbee
Collections integrate with the rest of the platform:
Link a record to a Person for responsibility or access control.
Relate it to a Room or Building for location context.
Connect it to a Vendor or Department dimension for reporting.
By combining your own datasets with Senbee’s built-in modules, Collections give you a single source of truth for both standard and highly specific data.